Research Review Submission

What follows are step-by-step instructions for submitting a request for review of a new research proposal.

Please go to Complete Set of Forms to be sure you are submitting the most recent version of the form.

To avoid delay, it is recommended to submit all required documents and forms at the same time.  The review process will be delayed if a required form contains incomplete information.

  1. Use the Required Forms Checklist to determine which forms you are required to submit.
  2. Download the forms you need at the links in the Required Forms Checklist and save them on your computer.
  3. Complete all the forms electronically.
  4. Submit all forms and study documents (Study Protocol, Consent and Assent Documents, Investigator Brochure, Study Contract and/or other Agreement, study budget, favorable scientific review report of a recognized peer-review committee, etc.) by sending email to newstudy [at] muhc [dot] mcgill [dot] ca
  1. Following the electronic submission, you will receive an email reply from the Central Intake in reply to the submission that will provide the MUHC Study Code assigned to the study.  The confirmation memo will inform you whether the submission was complete or if additional information or documents are required, and to identify to the REB of Record for the study.  
  2. Complete the following forms, as applicable, and obtain the required ink signatures:
    • Initial Review Application Form or M-Éval form
    • Application for Contract Review Form
    • Request to Access Health Records Form
    • Pediatric Science Review Form
  3. Contact the Ethics Review Coordinator of the REB assigned to review your proposal to determine the required number of collated packages of hard copy documents, submission deadline, meeting date and whether or not the Investigator needs to be present at the review.
  4. Print the required number of collated document packages and submit to the REB.
  5. Where applicable, send the original signed Application for Contract Review to the Office of Clinical Contracts to 2155 Guy Street, 5th floor.
  6. Where applicable, send the original signed Request to Access Health Records form to the Associate Director of Professional Service at the MCH for pediatric research, and at the RVH for adult research.
  7. Where applicable, fax the signed Pediatric Science Review Form to Alison Burch at extension 44300.

The Investigator may be contacted to provide clarifications during the course of review and is encouraged to respond to every question as quickly as possible to avoid delaying the process. 

Following REB review of the proposal, correspondence will be sent to which you are expected to reply as soon as possible.

When the REB provides written ethics approval and all other reviews are favorable, the Investigator will receive correspondence indicating MUHC Authorization to conduct the study.  At that point the research activities may begin (study initiation).  

Please submit a Study Status Report to newstudy [at] muhc [dot] mcgill [dot] ca to indicate the date of study initiation at the MUHC.

If you have any questions or require assistance with Initial Review submission, contact Sheldon Levy, at extension 36077.